Travel

CSU Long Beach pays or reimburses for travel related expenses that are ordinary, reasonable, not extravagant, and necessary to conduct official University business. All expense reimbursements and business travel arrangements must comply with University procedures.

Travel Policy

CSULB Travel Policy for travel beginning on 4-1-2011.

Travel Procedures

This set of procedures has been developed to provide guidance to CSULB business travelers, approvers, and payment processors for travel conducted on behalf of California State University, Long Beach. It supplies the details to statements referenced in the CSULB Travel Policy and explains the taxability of certain reimbursements:

Travel Advisories

As a first step in planning any trip abroad, check the Travel Advisories for your intended destination:

Campus Travel Agent

Procedures for Giselle's Travel

Effective July 1, 2013

  1. Obtain approval to travel from your appropriate administrator. If you are using Giselle’s, you must complete the Request for Travel form and have obtained the appropriate approvals prior to booking the travel. Request for Travel Form (PDF)
  2. Contact Giselle's Travel at 800-388-3238 to make or review travel arrangements.
  3. When the selected flights appear to be satisfactory, a copy of the itinerary is emailed to the passenger or travel coordinator for final review before ticketing. The subject of this email will be clearly marked "RESERVATION ONLY – NOT YET TICKETED."
  4. Confirm the acceptance of the reservations back to Giselle’s and email a copy of the approved Request for Travel form to Giselle’s with a c.c. to Accounts Payable. Giselle’s corporateres@globaltrav.com and cc. ap-travel@csulb.edu On the subject line of the email, please indicate: The Business Unit: Travel Request – Destination - Traveler’s name - (Dept Ref) Subject Line Examples:

Giselle’s will accept a faxed copy of the approved Request for Travel at #208-387-1414 if email is temporarily unavailable.